FAQ

Beginning Teachers Mentors and Cooperating Teachers District Facilitators


Beginning Teachers

Participation in TEAM and Certification

Am I required to participate in team?

If you hold an initial educator certificate in specific endorsement areas, you are required to participate in TEAM.
All teachers who hold an initial educator, interim initial educator, or non-renewable initial educator certificate in an endorsement area in Category I or II and are teaching in a position that is 10 months or longer are required to complete TEAM.

I have a durational shortage area permit (DSAP). Do I participate in team?

No, you are not eligible to participate.
A Durational Shortage Area Permit (DSAP), is not an initial educator certificate. Teachers working under these permits have not fully completed requirements for the initial certificate. For this reason, these teachers will not participate in TEAM until the initial educator or interim initial educator certificate is issued. Although not required by TEAM Program guidelines, mentorship of these teachers is encouraged. However, these mentors will not be considered part of the TEAM Program for the purpose of receiving stipends.

I am working in a long-term substitute position. Do I participate in team?

It depends on your certification and the duration of your assignment.
Participation in TEAM requires that the teacher hold an initial or interim initial certificate. If a teacher holds one of these certificates and is in a long-term substitute assignment (taking over someone else’s classroom) for a full 10 months, then this teacher will be required to participate in TEAM. If the duration of the long-term substitute position is less than ten months, the teacher will not be eligible to participate in TEAM. Teachers who are hired as substitutes in a district, but change assignments throughout the year, are not eligible to participate in TEAM.

I am a part-time teacher. Do I participate in team?

It depends on your certification and the duration of your assignment.
Participation in TEAM requires that the teacher hold an initial or interim initial certificate and has an assignment that is for a full 10 months, regardless of whether the position is full- or part-time, will participate in TEAM.

I completed one year in TEAM, but then I have not been teaching for a few years. My certification is going to expire and I haven’t finished team yet. Am I going to lose my certification?

No, you will not lose your certification.
You should renew your initial educator certification before it expires. When you are back in the classroom, you will be able to continue working on TEAM. At that time, we will move your TEAM Deadline to ensure that you have are given the appropriate time to complete TEAM.

I successfully completed all of my team modules, but I got a letter from the bureau of certification saying I need to complete team before they can issue my certification. Why didn’t the TEAM program send my results to certification?

Prior to sending your results to certification, your superintendent must verify your completion.
Once you have successfully completed all of your modules, your superintendent is sent a notification of your completion. Once the superintendent signs-off, the TEAM system will send your completion to the certification office, and they will process your application. The date of your completion is recorded in the system and your eligibility will be based on the completion date.

TEAM Dashboard and Workspace

How do I sign up for TEAM?

Go to www.ctteam.org and click login.
Click the “Create Account” link. This will open the “Create Account” form. Enter your EIN (Educator Identification Number – listed on your certificate). The system will retrieve your assignment and certification information and will build your profile based on the information in those systems. If you see the Pending Role message, please check with your District Facilitator to make certain that the assignment information in the Educator Data System (EDS) is up to date.

I created my team account with my email from my previous district. I no longer have access to that email, so how do I login to TEAM?

You can still login to TEAM using that email and the password you created.
Once you login, you can go to your profile and update your email. If you are still having difficulty logging in to TEAM, please contact Gady Weiner at gady.weiner@ct.gov .

My previous district mentor and administrator are still appearing on my TEAM dashboard. How do I get my current mentor and administrator on my dashboard?

You may need to check with your District Facilitator.
Districts must enter their staff into the Connecticut Educator Data System (EDS). Once they do, the TEAM system will match you to your current district.

TEAM Requirements

How many modules do I have to complete?

All teachers who hold an initial educator, interim initial educator, or non-renewable initial educator certificate in an endorsement area in Category I are required to complete the full five modules.
Bilingual education, elementary education (excluding birth to age 3), English language arts, remedial reading/remedial language arts*, health, mathematics, science, history/social studies, special education, music, physical education, visual arts, world languages, and teachers of English as a second language, receive two years of mentorship and will be required to successfully complete all five modules in order to be eligible for the provisional educator certificate. Refer to the chart entitled TEAM Participation Categories by Certification Codes in Appendix B of the TEAM Program Manual for Beginning Teachers, District Facilitators, Administrators and Mentors.
All teachers who hold an initial educator, interim initial educator, or non-renewable initial educator certificate in an endorsement area in Category II are required to complete two modules from modules 1-4. Module 5 does not count toward the two module requirement.
Library media specialist, business education, vocational agriculture, agriculture, home economics, technology education, partially sighted, hearing impaired, blind, marketing educator, occupational subjects in a technical high school, trade and industrial occupations in a comprehensive high school, health occupations in a technical high school, health occupations in a comprehensive high school and unique endorsements in dance, theater and Montessori, receive one year of mentorship and are required to successfully complete two modules of their choice (selected from modules 1-4) to be eligible for the provisional educator certificate. While not required, teachers in this category are strongly encouraged to participate in the Module #5 district- facilitated conversations focused on professional responsibility. Refer to the chart entitled TEAM Participation Categories by Certification Codes in Appendix B of the TEAM Program Manual for Beginning Teachers, District Facilitators, Administrators and Mentors.

I began TEAM while I was teaching in another district, and now I am teaching in a different district. Do I have to start team over?

No, you do not need to start over.
Any modules you completed in TEAM are tied to your EIN and will remain on your dashboard. You can pick up where you left off.

Reflection Paper Submission and Results

My mentor signed off on my reflection paper and I cannot submit it.

Your mentor needs to sign-off on your reflection paper twice before you can submit it.
The first time, the mentor is reviewing a draft of your reflection paper and can offer feedback. The second time you send your paper to your mentor, s/he is signing off the final draft and attesting that the paper represents the work you and your mentor engaged in. After the second sign-off, you can submit your paper for review.

I submitted my reflection paper more than three weeks ago and still have not received my results.

Depending on how many papers are in the reviewer queue, it may take up to four weeks to get your results.

TEAM Extensions and Waivers

I have been on a medical/maternity leave, can I ask for an extension?

No, you do not need an extension.
Teachers are expected to complete TEAM in two years (one year for those required to complete two module). However, there is an extra year built in that allows for situations such as a maternity or medical leave. In the event that you have an extended leave that last longer than a year, you may talk to your DF about requesting an extension.

I do not work with students. I support the teachers. Do I have to participate in TEAM?

No. You may be eligible for a waiver.
A teacher who has a unique teaching assignment that prevents them from successfully completing TEAM Program requirements should talk their DF about requesting waiver. If the CSDE TEAM Program Review Committee finds that the nature of the teacher’s assignment prevents the teacher from completing TEAM requirements, then a one year waiver may be granted. All waivers are granted for one year only. If the circumstances of the teacher’s assignment remain the same in the second year, the teacher would apply for a second waiver. All teachers who are granted a waiver are required to complete Module 5.
Refer to Appendix O in the TEAM Program Manual for a Request for a Waiver form.


Mentors and Cooperating Teachers

Training and Updating

How often do mentors need to be updated?

Mentors need to be update every three years.
The update is on the mentor dashboard. A mentor cannot be matched with a beginning teacher or accept a student teacher unless they have completed the online mentor update. Refer to the Mentor Eligibility Chart on the DF Dashboard for more information.

Does a teacher need to be TEAM trained to take a student teacher?

Yes.
CT state law requires teachers to be trained cooperating teachers. The Initial Support Teacher Training provides training for mentors and cooperating teachers. District Facilitators should oversee the process for the recruitment and selection of prospective mentors and cooperating teachers. Individuals who are employed by a board of education and apply to become mentors/cooperating teachers must possess a provisional or professional educator certificate and have a minimum of three years of teaching experience, including at least one year of experience in the district in which they are presently employed.

Reflection Paper Submission

I signed off on my beginning teacher’s paper, but the teacher can’t submit it.

You will need to sign-off on a beginning teacher’s reflection paper twice before the teacher can submit it.
The first time, the mentor is reviewing a draft of the reflection paper and can offer feedback. The second time, the mentor is signing off on the final draft, attesting that the paper reflects the work you and your beginning teacher engaged in. After the second sign-off, the teacher can submit paper for review.

When a teacher successfully completes the final module, what happens next?

The teacher is eligible for a provisional certificate
Upon completing the last module a notification will be sent to the superintendent that a sign off is pending. Once the sign off is completed by the superintendent, the bureau of certification is notified and the teacher is now eligible to apply for a provisional certificate. If a pending application already exists, the new certificate will be issued within 3 to 8 weeks, assuming that all required documentation has been submitted.

Mentor Stipends

I mentored a beginning teacher last year and did not receive a stipend. Can I still get paid?

No. Once the fiscal year has ended on June 30, there is no longer any money to pay out stipends for that fiscal year.
Your district facilitator is responsible for reviewing the stipend payment report and verifying that the appropriate hours of mentorship have occurred. If you did not receive a stipend, it may be that you did not provide the appropriate number of hours to your assigned beginning teacher. Please contact your district facilitator to discuss the reason for not receiving a stipend.


District Facilitators

New District Facilitators

I am a new district facilitator. Where can I get assistance?

The Connecticut State Department of Education is available to assist you in getting started in TEAM.
Contact Claudine Primack, the TEAM Program Manager, at claudine.primack@ct.gov or Gady Weiner, the TEAM Data Manager, at gady.weiner@ct.gov. We also offer orientation webinars to acquaint new DFs with their dashboard and the TEAM Program. Notification of the webinars will come through your dashboard and emails.

DF Dashboard

How do I sign up for TEAM?

Go to www.ctteam.org and click login.
Click the “Create Account” link. This will open the “Create Account” form. Enter your EIN. The system will retrieve your assignment and certification information and will build your profile based on the information in those systems. If you see the Pending Role message, please check with your District Facilitator to make certain that the assignment information in the Educator Data System (EDS) is up to date.

Teachers who should be in TEAM are not appearing on my dashboard. How do I get them in TEAM?

Most teachers that are missing from the dashboard have missing/incomplete information in EDS. Once the problem is resolved, the missing teachers will appear on your dashboard in 1-2 business days.
If the missing teacher has incomplete assignment information in EDS or there is a compliance error as a result of a teaching assignment that is not compliant with the endorsement(s) the teacher holds, the TEAM system will not display the teacher until the error has been resolved.

I cannot match a beginning teacher with a mentor. What do I need to do?

Verify that both mentor and BT are in EDS and they have both created accounts in the TEAM system.
In most cases, missing teachers have not created accounts in the system or are not listed in EDS.

When I try to match a teacher to a specific mentor, the mentor is not appearing on my dashboard.

Most missing mentors do not have an account in the system or have not signed into their account in a while.
The system will automatically update a mentor’s training status upon logging into TEAM. Please verify that the mentor has up to date training.

When I try to match a teacher with an administrator, I do not see the administrator on the dashboard.

Most missing administrators do not have an account in the system or have not signed into their account in a while.
If the missing administrator is not the principal, the administrator role can be assigned to an assistant principal or a department chair upon request submitted to the SDE.

Why are teachers who no longer teach in my district still showing up on my dashboard?

Teachers that were in your district last year will still appear on your dashboard until November 1st, after that date inactive teachers are removed and only teachers that are listed in EDS will be on your dashboard.
Districts are required to enter all teacher assignments into EDS by October 1st. During the first 2 months of the school year the assignment data may be incomplete or incorrect. The TEAM system shows any current updates to EDS and last year’s data so the DF is able to continue monitoring teachers that are carried over from last year.

How do I know if a teacher, new to my district, participated in TEAM in another district?

The dashboard displays all TEAM required BTs. Once a teacher is listed in your district you are able to view their progress on the “monitoring” page.
The teacher’s progress in TEAM, mentoring hours and entry date are listed on the monitoring page and provide a snapshot of a teacher’s current TEAM status.

TEAM Participation

Do teachers with a non-renewable initial certification participate in TEAM?

Yes, if you hold an initial educator certificate in specific endorsement areas, you are required to participate in TEAM.
All teachers who hold an initial educator, interim initial educator, or non-renewable initial educator certificate in an endorsement area in Category I or II and are teaching in a position that is 10 months or longer are required to complete TEAM.

Do teachers with a durational shortage area permit (DSAP) participate in TEAM?

No, they are not eligible to participate.
A Durational Shortage Area Permit (DSAP), is not an initial educator certificate. Teachers working under these permits have not fully completed requirements for the initial certificate. For this reason, these teachers will not participate in TEAM until the initial educator or interim initial educator certificate is issued. Although not required by TEAM Program guidelines, mentorship of these teachers is encouraged. However, these mentors will not be considered part of the TEAM Program for the purpose of receiving stipends.

Do long term substitutes participate in TEAM?

It depends on the teacher’s certification and the duration of the assignment.
Participation in TEAM requires that the teacher hold an initial or interim initial certificate. If a teacher holds one of these certificates and is in a long-term substitute assignment (taking over someone else’s classroom) for a full 10 months, then this teacher will be required to participate in TEAM. If the duration of the long-term substitute position is less than ten months, the teacher will not be eligible to participate in TEAM. Teachers who are hired as substitutes in a district, but change assignments throughout the year, are not eligible to participate in TEAM.

Do part-time teachers participate in TEAM?

It depends on the teacher’s certification and the duration of the assignment.
Participation in TEAM requires that the teacher hold an initial or interim initial certificate and has an assignment that is for a full 10 months, regardless of whether the position is full- or part-time, will participate in TEAM.

A teacher who has taught in another state is showing up on my dashboard. If the teacher has had experience, do they need to participate in TEAM?

Teachers who meet specific requirements will be issued a provisional certification and will not be required to participate in TEAM.
Teachers who have taught for a minimum of 20 months in the past 10 years under an appropriate certificate issued by another state, territory or possession of the United States or the District of Columbia or the Commonwealth of Puerto Rico, is exempt from completing TEAM requirements. When applying for certification, teachers must submit the ED 126 Statement of Successful Professional Experience, verifying teaching/service in out-of-state public schools or approved nonpublic schools, if applicable.

Waivers and Exemptions

I have a teacher who is not working directly with students. Does that teacher need participate in TEAM?

No. The teacher may be eligible for a waiver.
A teacher who has a unique teaching assignment that prevents them from successfully completing TEAM Program requirements should talk their DF about requesting waiver. If the CSDE TEAM Program Review Committee finds that the nature of the teacher’s assignment prevents the teacher from completing TEAM requirements, then a one year waiver may be granted. All waivers are granted for one year only. If the circumstances of the teacher’s assignment remain the same in the second year, the teacher would apply for a second waiver. All teachers who are granted a waiver are required to complete Module 5.
Refer to Appendix O in the TEAM Program Manual for a Request for a Waiver form.

Do school social workers participate in TEAM?

No.
School Social Workers are not required to participate in TEAM. They are in Category III

Does a teacher need to be TEAM trained to take a student teacher?

Yes.
CT state law requires teachers to be trained cooperating teachers. The Initial Support Teacher Training provides training for mentors and cooperating teachers. District Facilitators should oversee the process for the recruitment and selection of prospective mentors and cooperating teachers. Individuals who are employed by a board of education and apply to become mentors/cooperating teachers must possess a provisional or professional educator certificate and have a minimum of three years of teaching experience, including at least one year of experience in the district in which they are presently employed.

When a teacher successfully completes the final module, what happens next?

Teachers are not complete with TEAM until the superintendent verifies their completion.
As teachers complete TEAM, their names are reflected on their district’s TEAM complete list as “pending” verification. This prompts an email to the superintendent requesting that the superintendent “verify” the names of the teachers who have met this requirement. Through this “verification” process, the completion status of teachers is conveyed to the CSDE certification system. This notification to the CSDE confirms the teacher’s eligibility to apply for the provisional educator certificate.

Training

How can I get mentors/cooperating teachers trained in my district?

The Regional Educational Service Centers (RESCs) hold trainings. Check the training page for a schedule.

How often do mentors need to be updated?

Mentors need to be updated every three years.
The Mentor update is online on the mentor’s dashboard. A mentor cannot be matched with a beginning teacher or accept a student teacher unless they have completed the online mentor update.